Deposit, Payment Policy and Guarantees
A non-refundable deposit is required to permanently hold any banquet space. A second deposit of $2500 is required 9 month's before the date of the event. So that we may ensure the availability of menu items, final menu selections and guest guarantees are required 14 days prior to the event.
Payment is due in full 7 days prior to the event and will be based on the established guarantee. For host bars, the cost will be based on an estimated consumption.
Room rental fee includes all china, silver and glassware, tables, chairs, dance floor, risers, podium, microphone and easels. We provide white, ivory or black linen tablecloths and linen napkins in a variety of colours. White or black skirting for head tables, cake and gift tables.
Coat check is offered October through April based on 100 guests in attendance.
Empty Seat Charge
A fee of $16.95 per open seat will be charged based on not attaining the minimum capacity per room.
All Ceremonies will incur a setup fee of $495.00 for setup and teardown. Rehearsals can be accommodated dependent on college business and must be booked in advance. We offer audio equipment that includes two Speakers, 6-Channel Soundboard, one Wireless and one Lapel Microphone that can be rented for $175.00.
We offer one Bartender per 75-100 guests in attendance. Should you require an additional bartender, a labour fee of $20.00 per hour will apply with a minimum 3 hour charge.
Special Menu Options
We proudly cater to all guests with dietary and or allergy restrictions. We also provide children's menu and pricing options for guests under 10 years of age. Your Client Service Representative can assist with selecting special meals to compliment your main menu.
We are a full service catering facility and do not allow outside food or food vendors due to third party improper food handling transportation and storage. If you have a special request please speak with a Client Service Representative.
Pastry Table and Cake Cutting
As an enhancement to dessert service, you may bring in homemade plattered and labeled pastries to be served buffet style. We will provide cutlery, china, paper napkins and service utensils for the buffet at a cost of $1.50 per guest. The client is responsible to platter and label all pastries and provide takeout containers for the pastry table. We are pleased to provide the service of cutting your cake at a cost of $1.50 per slice. This includes china cutlery, and paper napkins. We are not responsible for platters and other items left behind after an event.
Group and Private Menu Tasting
Throughout the year we offer a group event that provides an opportunity to taste many of the food dishes as well as view the food presentation of the courses. Private tastings are subject to an additional fee based on menu requests. Please see a Client Service Representative for details and applicable fees pertaining to these options.
Functions with alcohol require liability insurance in the amount of $2,000,000 naming St Clair College as the additional insured. The insurance slip is required 7 days prior to the event.
The facility hours of operation are Monday to Friday 7am-1am, Saturday 9am-1am and Sunday 9am-5pm. Security fees are applicable for additional hours outside of the regular hours of operation.
All vendors hired by the client or its subcontractors must provide a certificate liability insurance with at least $2 Million Dollars naming St. Clair College as the additional insured. The insurance slip must be be provided 7 days prior to the function.
Vendor Set up and Teardown
Requests for any vendors to be in the building outside of regular hours will incur a $35.00/hour fee.
Bands and DJ's
All bands and DJ's are requested to start no earlier than 9pm as to not disrupt other events at the college. All bands and DJ's requiring the freight elevator must be set up prior to 11am on the day of the event.
Socan Fees and Re Sound
Functions involving musical entertainment will be charged a mandatory flat fee payable to Socan and Re-Sound. Both organizations have established a fee system for all events providing copyrighted music. Charges are based on the maximum occupancy of a rented room and not the number of guests in attendance. Fees range from $31.31 to $266.21 and are subject to change.
Skyline Room A and B are equipped with a ceiling mounted projector and screen that can be rented for wedding videos at rates starting at $175.00.
The common area furniture may be arranged to accommodate any additional space needs that are required but cannot be removed from the area it is in.
We do not automatically add gratuities. If you wish to thank your Servers with a gratuity, you may include it with your final payment or present it directly to the Banquet Supervisor on duty.